Business Health Solutions, PC

September 24, 2019
Indianapolis, Indiana
Job Type


Responsibilities: The roles and responsibilities of the Scheduling Coordinator are wide-ranging.  Primary responsibilities are to maintain clinic scheduling, scan medical records into online chart system, act as liaison for miscellaneous vendors, and coordinate daily office procedures and customer service to ensure the department functions effectively.

  • Opens and closes clinic daily
  • Maintains daily clinic schedules for nurses
  • Maintains paper and electronic patient charts, including scanning electronic records
  • Schedules clinic, assist in voluntary, and mandatory surveillance appointments as necessary
  • Schedules rooms for meetings as necessary (health promotion activities, wellness related appointments and attends/participates in department meetings, etc)
  • Maintains daily tracking information
  • Responsible for weekly lab draw procedures, including making folders and ordering tests
  • Responsible for on-site vendor schedules and promotion
  • Responsible for record retention of paper records that have been entered electronically, as well as all other business records within job role
  • Ensures confidentiality of any and all patient information
  • Consistently surveys action item lists and new hire database, and takes initiative to act on any necessary procedure
  • Assists in the coordination of annual events, such as flu clinic, skin cancer screening, health expo, and other health promotion tasks.
  • Occupies crucial customer service representative role
  • Provides flexible support to nursing and administrative staff

 Schedule:  Monday – Friday; 7:30 AM to 4:30 PM

Skills and Qualifications Preferred:

  • Clerical and office coordination experience
  • Experience working with Microsoft Office
  • Effective communication,  problem solving, and decision making skills
  • Strong customer service skills
  • Attention to detail and excellent planning, organizing, multi-tasking, and time management skills
  • Self-motivation and ability to complete tasks on own initiative
  • Experience working in an Electronic Medical record system


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